CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients.
Overview:
This position is for the CertaPro Painters of Olympia location, one of over 350 CertaPro franchises. We are proud to be a minority female owned business that is run by our Veteran family. We are seeking a dedicated Executive Assistant/Admin to provide administrative support and assistance to the owner of this local franchise. The ideal candidate will be highly organized, detail-oriented, and proficient in various administrative tasks. This position will require you to wear many hats. If you are a dynamic person who thrives in a learning environment and take pride in your work, we'd like to hear from you.
Responsibilities:
- The Personal Executive Assistant will provide administrative support to the CEO:
- Calendar Management: Manage and coordinate executives' schedules, appointments, and travel arrangements
- Communication: Act as the point of contact between executives and internal/external clients
- Draft emails, reports, and presentations
- Meeting Preparation: Organize and prepare for meetings, including agenda creation, taking minutes, and following up on action items
- Travel Coordination: Arrange travel, accommodations, itineraries,
- Expense Management: manage receipts and expense reporting
- Manage office supplies, package deliveries and run errands
- Create sales packages, send and schedule estimates for Sales Associates
- Send estimate follow up letters to customers with Sales Associate’s direction.
- Ensure all marketing tactics are executed as per the Company’s Annual Marketing Plan.
- Ensure all customer mailing lists are up to date.
- Perform commercial telemarketing.
- Maintain inventory and update all point of sale material.
- Order paint and materials with Production Associate’s direction.
- Issue Purchase Orders (PO’s).
- Pay all bills and maintain all files.
- Manage paperwork for new hires and terminated employees.
- Conduct constant follow ups with customers.
- Participate in regional or national on-going training conferences/meetings
- Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism
- Documentation: Create and maintain standard operating procedures (SOPs)
Qualifications/Certifications:
- Experience in executive support, social media and digital marketing
- Technical Skills: Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)
- Communication: Strong verbal and written communication skills with an ability to interact professionally with all levels of an organization
- Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines
- A quick learner who is also reliable and responsible
- A proactive approach to identifying potential issues and proposing solutions
- Ability to handle confidential and sensitive information appropriately
- High school diploma or GED
- College degree a plus
- Spanish Speaking a plus
- Proficiency in QuickBooks (preferred)
- 5+ years of assistant experience (preferred)
Each CertaPro Painters® business is independently owned and operated.
Opportunity is Knocking
Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters® brand culture. This makes each independently owned and operated CertaPro Painters® franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters® franchise, as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.
